Conditions & Responsibilities

Reserving a space...
1) Call
Small groups can fill quickly. Therefore, it's important that you call first and make sure that space is available.

2) Making a reservation
We are frequently asked 'when should I make my reservation.' The best advice that we can give is to make your reservation ASAP once you decide that you definitely want to participate. Although space may be available when you call, workshops can fill over night. Your deposit guarantees your place on the workshop of your choice. Reservations can be made by mail using the form below (see link), or by telephone using VISA, MasterCard, Discover, or American Express. When making a reservation, you agree to sign our Reservation Form which states that you and your party have read and understand the information on this page and that you will sign a release of liability prior to the workshop. Your reservation is not guaranteed nor considered complete until we receive a deposit, a signed Reservation Form, Travel Insurance form, and Release of Liability from you.

Click here for a print friendly Reservation Form. Fill it out and mail, along with your deposit, to the address below.

3) Final payment
Final payment is due 120 days prior to departure. Your final payment will automatically be charged to your credit card 120 days prior to this date unless we receive your signed Reservation Form in advance indicating that you prefer to pay by personal check. In addition, the cost of full coverage travel insurance unless previously declined, will also be charged at that time. If final payment is not received by the due date, we reserve the right to treat your reservation as canceled, as if in writing, as per the cancellations and refunds policy noted herein.

4) Payment
Workshop fees are quoted in U.S. dollars and must be paid in U.S. dollars. We accept VISA, MasterCard, American Express, Discover, checks, and bank transfers in U.S. dollars. Our workshops are sold as a package only and no partial refunds will be made for unused portions or services for any reason whatsoever. This policy also applies to tour extensions and independent travel arrangements.

Amenities included . . .
Entrance fees and permits are included in the price of all workshops.

Items not included . . .
Lodging, transportation, food, tips/gratuities, insurance, and items of a personal nature. Price increases may unexpectedly occur due to currency fluctuations or the rising cost of airfare, to name but a few reasons. As a result, we at Rocky Mountain Photo Adventures may find ourselves in a position with no alternative but to amend our prices. Although we will make every effort to avoid this possibility, we reserve the right to increase prices without further notice and in so doing, it will not be sufficient grounds for a refund of moneys paid for the workshop other than as determined by the terms of our cancellation policy. If a particular workshop does not have sufficient enrollment, it may be necessary to charge a supplemental fee.

Gratuities to our workshop leaders are never mandatory and always optional. If, however, you feel that your leader has gone out of his or her way to make your adventure special, a gratuity is always appreciated.

Contact timetable
a. Payment of deposit
Payment confirmation, liability release, pre-departure information, and Travel Insurance document will be mailed upon receiving your deposit.

b. 120 days prior to departure
You will receive an invoice for any balance due, travel questionnaire, climate data, and a list of recommended clothing and photo gear. Applicable health advisories and Visa/Passport information will be included for international workshops. Failure to receive an invoice in no way negates the clients responsibility to make their payment on or before the final due date.

c. Two weeks before departure
Arrival instructions, participant list, trip contact (telephone/addresses) information, along with any itinerary revisions will be mailed so that you receive them by this time. You will also receive your workshop leader's phone number and e-mail address in case there are any last minute photographic questions regarding the workshop.

All workshop alumni receive a $100 discount on any workshop of their choice.

Cancellation insurance
We understand the disappointment when individuals are forced to cancel a trip entirely or leave before its conclusion when unexpected circumstances occur. However, we are required to send non-refundable deposits to our outfitters and local suppliers. Therefore, we must strictly enforce our cancellation policy for all travelers. In addition, the events surrounding the 911 tragedy make it impossible to know what factors may result in future airline flight cancellations. We cannot over emphasize the importance of purchasing travel insurance in case of cancellation. Emergency Evacuation Insurance is required when traveling in Africa.

Cancellation and refund policy
a.  All cancellations must be in writing and delivered via the U.S. Postal Service.
b.  All deposits are non-refundable.
c.  All payments are non-transferable.
d.  Cancellation fees are non-transferable.
e.  All payments, with the exception of the deposit, will be refunded when cancellation is postmarked no later than 90 days prior to the departure date. Cancellations postmarked after that time will be subject to a 100% forfeiture of workshop cost, including deposit. Refunds (less deposit) will be made ONLY when a suitable replacement is available to fill the trip.

Spouses that are not photographers are welcome. However, due to transportation requirements, we must charge them the same price as if they were a photographer. Exceptions to this policy are our hummingbird workshops and our Galapagos Wildlife adventure, where were offer special, non-photographer spouse rates.

Office support
Participants will receive complete office support prior to the workshop. We will personally assist you with any questions concerning logistics, special dietary requirements, equipment, etc. If you have any questions, do not hesitate to contact us.

Safety and enjoyment
In some of the wild locations where Rocky Mountain Photo Adventures conducts workshops, there is the potential for unpredictable conditions. Avoiding dangerous situations for both participants and wildlife requires that everyone obey certain rules as set forth by our guides and workshop leaders. If, in our opinion, a participant's actions pose a threat to others, or to wildlife, or their actions jeopardize other participant's enjoyment of the trip, we reserve the right to prohibit that individual from continuing with the group.

You have to EXPERIENCE IT . . .